The problem

Your business email is telling customers something you did not intend

You send your quotations from a gmail.com or a yahoo address. The customer notices. They may not say anything, but a company that has been running for fifteen years and still emails from a personal address raises a small question in their mind.

Then there are the practical problems.

An employee leaves and the mailbox leaves with them, along with every conversation in it. Quotations sit on somebody's personal laptop. Two people have two different versions of the same price list. And when you finally do send from your own domain, half the emails land in spam, because the domain records were never set up.

None of this is a Google Workspace problem. It is a setup problem. Setup is the part that gets skipped.

Digital Growth Process

The Core Idea

The tool is easy. The setup decides whether it works
Satej Infotech sets up, migrates and supports Google Workspace for businesses in India, covering plan selection, business email on your own domain, moving existing mail across, and the DNS records that keep your email out of the spam folder.

Anyone can sign up for Google Workspace in ten minutes with a credit card. The problems come later.

The wrong plan gets chosen, so you either pay for storage nobody uses or run out of it in four months. Old email does not get moved, so five years of customer conversations stay stranded in the old system. The SPF, DKIM and DMARC records never get published, so your mail gets filtered. And every staff address gets a paid licence when most of them did not need one.

That last one costs real money, every month, forever.
Digital Growth Process
Which plan you actually need
Starter Standard Plus Enterprise
Storage per user 30 GB 2 TB 5 TB 5 TB, more on request
People in a Meet call 100 150 500 1,000
Meet recording saved to Drive No Yes Yes Yes
Gemini in Docs, Sheets, Drive and Meet No Yes Yes Yes
eSignature in Docs and PDFs No Yes Yes Yes
Appointment booking pages No Yes Yes Yes
Device management Basic Basic Advanced Enterprise
Data loss prevention No No No Yes
Maximum users 300 300 300 No limit
All plans include Gmail on your own domain, Drive, Docs, Sheets, Slides, Calendar, Chat, Meet and the admin console.
In plain terms. Most small teams that mainly need professional email and documents are fine on Starter. The usual reason to move up to Standard is storage or Meet recording, not anything else. Plus and Enterprise are for businesses with security or compliance requirements, and most Indian SMEs do not have them.
Two money facts worth knowing before you buy
  • Google prices Workspace per user per month, and an annual commitment costs about 16 percent less than paying monthly.
  • The advertised price does not include GST. In India, 18 percent is added on the invoice, and you can claim it as input credit if you are registered.

What we actually do

What the setup includes
Before you buy
  • We work out how many paid users you actually need. This is where most businesses overpay.
  • We recommend a plan based on your storage and meeting needs, not the highest one.
The point that saves the most money
Addresses like info@, sales@, support@ and accounts@ do not each need a paid licence. They can be set up as aliases or as groups that deliver into a mailbox somebody already has. A two person business needs two paid users, not six. Over a year, that difference is real money.
Setting it up
  • Domain verification and MX records, so your mail starts arriving at Google.
  • SPF, DKIM and DMARC records published, so other mail servers trust that mail from your domain is really from you. This is the step that decides whether your email lands in the inbox.
  • User accounts, groups, aliases and 2 step verification switched on.
  • Shared drives set up so files belong to the business and not to a person.
Moving your old email
  • Existing mail, contacts and calendars moved from your current provider.
  • A cutover plan, so nothing is lost and nothing bounces during the switch.
After go-live
  • Your team shown how to use it, in plain language.
  • Ongoing support for the admin console, new staff, leavers and mailbox problems.

How we work

How the work runs
1
A short call

How many people, how much old email, which provider you are on now.

2
Plan recommendation

In writing, with the user count and the reasoning.

3
Setup

Domain records, accounts, groups, aliases, security settings.

4
Migration

Old mail moved, then checked.

5
Cutover

MX records switched at a quiet time. DNS changes can take up to 48 hours to reach every mail server worldwide, so this is planned rather than rushed.

6
Training and support

Your team shown the basics, then support when they need it.

Why us
Why businesses ask us to do this
We size the licence count before you buy.

Most quotes start by assuming every address needs a paid user. Most of them do not.

We set up authentication as part of the job

SPF, DKIM and DMARC are published before anyone starts sending. This is skipped often, and it is the reason so many businesses find their email in spam a month later.

We do the migration, not just the signup

Old mail comes across and gets checked.

One team for the rest of it

If you later want the marketing side handled, the same team does that work, starting with the Marketing Blueprint.

Twelve years with Indian SMEs

Founded in 2014, with offices in Kolhapur and Pune, and around 400 clients since then.

Questions business Owners Ask Us
Answered Honestly

Whatever stage your business is at, these are the questions we hear most and the straight answers we give.

Google Workspace is Google's paid business subscription that gives you Gmail on your own domain name, along with Drive, Docs, Sheets, Slides, Calendar, Meet, Chat and an admin console for managing staff accounts. It was called G Suite until October 2020. The main difference from a free Gmail account is that the business owns and controls every mailbox.

Most small teams start on the Starter plan, which gives 30 GB of storage per user, business email on your own domain and Meet calls for up to 100 people. The usual reason to move up to Standard is running out of storage or needing meeting recordings, not anything else. Starter, Standard and Plus each allow a maximum of 300 users.

Google Workspace is priced per user per month, and the listed price does not include GST, so 18 percent is added on your invoice in India. An annual commitment costs about 16 percent less than paying month to month. Because Google changes its India pricing during the year, ask for a current quote rather than relying on a price you saw on a blog.

No. Addresses like info@, sales@ and support@ can be set up as aliases or groups that deliver into a mailbox you already pay for, so they do not need their own licence. You pay for people, not for addresses. A two person business usually needs two paid users, even if it advertises five email addresses.

Yes. Existing mail, contacts and calendars can be moved from most providers, including Zoho, Microsoft 365, cPanel mail and an older hosting mailbox. The move is planned so that nothing is deleted at the old provider until the new mailboxes have been checked. How long it takes depends mainly on how much mail there is.

The account and user setup is usually done in a day, and the part that takes longest is moving old mail, which depends on how many years of it there are. DNS changes can take up to 48 hours to reach every mail server worldwide, so the switchover is normally scheduled for a quiet period rather than done in the middle of a working day.

Not on its own. Moving to Google Workspace helps, because Google's sending reputation is strong, but your mail can still be filtered if the SPF, DKIM and DMARC records for your domain are missing or wrong. Those records tell other mail servers that email from your domain is really from you, and they should be published as part of the setup rather than fixed later.

A free Gmail account belongs to the person who created it and ends in gmail.com, while Google Workspace gives you an address on your own domain and gives the business admin control over every account. That control is what matters when someone leaves. With Workspace you can suspend the account, keep the mail and hand the mailbox to whoever takes over.
Tell us how many people, and we will tell you what you need
Send us a WhatsApp message with the number of people in your team and which email you use now. We will tell you which plan fits, how many paid users you actually need, and what the move would involve.
Message us on WhatsApp
WhatsApp 9156044824 ยท Offices in Kolhapur and Pune